06.06 Invitation of vendors

The request must be advertised on the UNAIDS website and the United Nations Global Marketplace (UNGM) at the very minimum. 

In addition to the actual advertising, the staff conducting procurement should inform suppliers who are believed to be qualified about the launch of the tender.

Advertising via additional distribution channels is recommended; this will help ensure participation from the maximum number of suppliers. Other potential sources include:
  • advertisement of a business opportunity, either as a formal notice or a call for expression of interest; and
  • external sources (e.g. local websites, newspapers, magazines, professional networks).
When advertising to suppliers, mention must be made that the only official source of instructions is the UNAIDS website. When using other distribution channels, only a link to the website should be shared; suppliers who want the actual solicitation documents must obtain them directly from the UNAIDS website.