Procurement Manual
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Procurement Manual
01. Introduction
01.01 Purpose and application
01.02 Regulatory framework
01.03 Definition of procurement
01.04 Procurement principles
01.05 Ethical standards
02. Organization of procurement
02.01 Overview of the procurement process
02.02 Responsibilities of organizational units and procurement roles
02.03 Organisation and function of procurement department
02.04 Procurement authority
02.05 Delegation of procurement authority to individuals
02.06 Relevant templates
03. Supplier management
03.01 Supplier registration
03.02 Supplier management
03.03 Vendor eligibility
03.04 Relevant templates
04. Procurement planning
04.01 Procurement strategy
04.02 Requirements definition
04.03 Standardization
04.04 Funding requirements
04.05 Requisitions
04.06 Acquisition planning (timeline of events)
04.07 Relevant templates
05. Sourcing of suppliers
05.01 Sourcing of vendors
05.02 Market research
05.03 Advertisement/Request for Expression of Interest
05.04 Request for information
05.05 Pre-qualification of vendors
05.06 Relevant templates
06. Solicitation methods
06.01 Overview
06.02 Types of competition
06.03 Solicitation methods and thresholds
06.04 Solicitation documents
06.05 Components of solicitation documents
06.06 Invitation of vendors
06.07 Communication with vendors
06.08 Exceptions to competitive tendering or formal methods of solicitation
06.09 Emergencies
06.10 E-tendering
06.11 Cumulative contracts
06.12 Relevant templates
07. Management of submissions
07.01 Receipt and safeguarding of submissions
07.02 Modification and withdrawal of submissions
07.03 Late and unsolicited submissions
07.04 Opening and recording of submissions
07.05 Rejection of submissions
07.06 After the opening
07.07 Relevant templates
08. Evaluation of submissions
08.01 Overview
08.02 Evaluation committees
08.03 Evaluation criteria
08.04 Evaluation methodology
08.05 Preliminary screening
08.06 Technical evaluation
08.07 Financial evaluation
08.08 Further aspects of evaluation
08.09 Discussion with vendors
08.10 Recommendation
08.11 Relevant templates
09. Process review and decisions
09.01 Organization of procurement review
09.02 PRC overview and composition
09.03 PRC review process
09.04 Scope of review
09.05 Submissions
09.06 Minutes and circulation
09.07 Decisions and recommendations
09.08 Emergencies and exigencies
09.09 Ex post facto
09.10 WHO CRC
09.11 Relevant templates
10. Commercial Contracts
10.01 Overview
10.02 Standard contract elements
10.03 Contracts for the acquisition of services
10.04 Purchase orders for Goods
10.05 Long Term Agreements (LTA)
10.06 Works and construction contracts
10.07 Approved Contractor Scheme (ACS)
10.08 Relevant templates
11. Award of contracts
11.01 Award and finalization of contracts
11.02 Vendor notification, debriefing and protest
12. Procurement of Goods & Logistics
12.01 Overview
12.02 Packing and labelling
12.03 Shipping and transportation
12.04 Insurance
12.05 Reception, inspection and return
12.06 Relevant templates
13. Contract management
13.01 Overview
13.02 Vendor performance evaluation
13.03 Remedies
13.04 Dispute resolution
13.05 Financial management and payments
13.06 Managing contract amendments
13.07 Contract termination or closure
13.08 Property disposal
13.09 Maintenance of files
13.10 Relevant templates
14. Cooperation
14.01 Cooperation with UN Entities
14.02 Cooperation with Government
14.03 Cooperation with other organizations
15. Overarching topics
15.01 Global Compact
15.02 Sustainable procurement
15.03 Risk management
15.04 Relevant templates
16. Property, Plant and Equipment
16.01 Overview
16.02 Roles and responsibilities
16.03 Registering recognized assets and attractive items
16.04 Receipt of goods and equipment
16.05 Special provisions for vehicles
16.06 Disposal of recognized assets and attractive items
16.07 Role of the HQ Property Disposal Committee (HQPDC)
16.08 Special provision for disposal of computer equipment
16.09 Relevant templates
17. Non-commercial contracts
17.01 Overview
17.02 Programme Funding Agreement (PFA)
17.03 UN Agency to UN Agency Contribution Agreement (UN to UN)
17.04 Direct Financial Contribution (DFC)
17.05 Approval of non-commercial contracts
17.06 PRC Review of Non-Commercial Contracts
17.07 Relevant templates
18. Common Glossary of Procurement Terms
19. UNAIDS Glossary
Procurement Toolbox
List of templates
procurement-toolbox.1427219288973
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04. Procurement planning
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04.07 Relevant templates
Chapter 04
