Procurement Manual

Procurement Manual

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  • Procurement Manual
    • 01. Introduction
      • 01.01 Purpose and application
      • 01.02 Regulatory framework
      • 01.03 Definition of procurement
      • 01.04 Procurement principles
      • 01.05 Ethical standards
    • 02. Organization of procurement
      • 02.01 Overview of the procurement process
      • 02.02 Responsibilities of organizational units and procurement roles
      • 02.03 Organisation and function of procurement department
      • 02.04 Procurement authority
      • 02.05 Delegation of procurement authority to individuals
      • 02.06 Relevant templates
    • 03. Supplier management
      • 03.01 Supplier registration
      • 03.02 Supplier management
      • 03.03 Vendor eligibility
      • 03.04 Relevant templates
    • 04. Procurement planning
      • 04.01 Procurement strategy
      • 04.02 Requirements definition
      • 04.03 Standardization
      • 04.04 Funding requirements
      • 04.05 Requisitions
      • 04.06 Acquisition planning (timeline of events)
      • 04.07 Relevant templates
    • 05. Sourcing of suppliers
      • 05.01 Sourcing of vendors
      • 05.02 Market research
      • 05.03 Advertisement/Request for Expression of Interest
      • 05.04 Request for information
      • 05.05 Pre-qualification of vendors
      • 05.06 Relevant templates
    • 06. Solicitation methods
      • 06.01 Overview
      • 06.02 Types of competition
      • 06.03 Solicitation methods and thresholds
      • 06.04 Solicitation documents
      • 06.05 Components of solicitation documents
      • 06.06 Invitation of vendors
      • 06.07 Communication with vendors
      • 06.08 Exceptions to competitive tendering or formal methods of solicitation
      • 06.09 Emergencies
      • 06.10 E-tendering
      • 06.11 Cumulative contracts
      • 06.12 Relevant templates
    • 07. Management of submissions
      • 07.01 Receipt and safeguarding of submissions
      • 07.02 Modification and withdrawal of submissions
      • 07.03 Late and unsolicited submissions
      • 07.04 Opening and recording of submissions
      • 07.05 Rejection of submissions
      • 07.06 After the opening
      • 07.07 Relevant templates
    • 08. Evaluation of submissions
      • 08.01 Overview
      • 08.02 Evaluation committees
      • 08.03 Evaluation criteria
      • 08.04 Evaluation methodology
      • 08.05 Preliminary screening
      • 08.06 Technical evaluation
      • 08.07 Financial evaluation
      • 08.08 Further aspects of evaluation
      • 08.09 Discussion with vendors
      • 08.10 Recommendation
      • 08.11 Relevant templates
    • 09. Process review and decisions
      • 09.01 Organization of procurement review
      • 09.02 PRC overview and composition
      • 09.03 PRC review process
      • 09.04 Scope of review
      • 09.05 Submissions
      • 09.06 Minutes and circulation
      • 09.07 Decisions and recommendations
      • 09.08 Emergencies and exigencies
      • 09.09 Ex post facto
      • 09.10 WHO CRC
      • 09.11 Relevant templates
    • 10. Commercial Contracts
      • 10.01 Overview
      • 10.02 Standard contract elements
      • 10.03 Contracts for the acquisition of services
      • 10.04 Purchase orders for Goods
      • 10.05 Long Term Agreements (LTA)
      • 10.06 Works and construction contracts
      • 10.07 Approved Contractor Scheme (ACS)
      • 10.08 Relevant templates
    • 11. Award of contracts
      • 11.01 Award and finalization of contracts
      • 11.02 Vendor notification, debriefing and protest
    • 12. Procurement of Goods & Logistics
      • 12.01 Overview
      • 12.02 Packing and labelling
      • 12.03 Shipping and transportation
      • 12.04 Insurance
      • 12.05 Reception, inspection and return
      • 12.06 Relevant templates
    • 13. Contract management
      • 13.01 Overview
      • 13.02 Vendor performance evaluation
      • 13.03 Remedies
      • 13.04 Dispute resolution
      • 13.05 Financial management and payments
      • 13.06 Managing contract amendments
      • 13.07 Contract termination or closure
      • 13.08 Property disposal
      • 13.09 Maintenance of files
      • 13.10 Relevant templates
    • 14. Cooperation
      • 14.01 Cooperation with UN Entities
      • 14.02 Cooperation with Government
      • 14.03 Cooperation with other organizations
    • 15. Overarching topics
      • 15.01 Global Compact
      • 15.02 Sustainable procurement
      • 15.03 Risk management
      • 15.04 Relevant templates
    • 16. Property, Plant and Equipment
      • 16.01 Overview
      • 16.02 Roles and responsibilities
      • 16.03 Registering recognized assets and attractive items
      • 16.04 Receipt of goods and equipment
      • 16.05 Special provisions for vehicles
      • 16.06 Disposal of recognized assets and attractive items
      • 16.07 Role of the HQ Property Disposal Committee (HQPDC)
      • 16.08 Special provision for disposal of computer equipment
      • 16.09 Relevant templates
    • 17. Non-commercial contracts
      • 17.01 Overview
      • 17.02 Programme Funding Agreement (PFA)
      • 17.03 UN Agency to UN Agency Contribution Agreement (UN to UN)
      • 17.04 Direct Financial Contribution (DFC)
      • 17.05 Approval of non-commercial contracts
      • 17.06 PRC Review of Non-Commercial Contracts
      • 17.07 Relevant templates
    • 18. Common Glossary of Procurement Terms
    • 19. UNAIDS Glossary
  • Procurement Toolbox
    • List of templates
  • procurement-toolbox.1427219288973
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13. Contract management


Sections in this chapter

  • 13.01 Overview
  • 13.02 Vendor performance evaluation
  • 13.03 Remedies
  • 13.04 Dispute resolution
  • 13.05 Financial management and payments
  • 13.06 Managing contract amendments
  • 13.07 Contract termination or closure
  • 13.08 Property disposal
  • 13.09 Maintenance of files
  • 13.10 Relevant templates



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