12.05 Reception, inspection and return

Each UNAIDS office must establish a single point of receipt with a responsible person in charge of verifying and certifying that the goods received are in line with the goods ordered.

Receipt and inspection must be done by a person who is preferably not one of the following:
  • ordering officer
  • staff conducting the procurement
  • PTAEO Holder and/or Purchase Order approver
  • person certifying the payment.
If goods are received according to the specifications in the Purchase Order, the single receipt point certifies the receipt of goods and initiates the process for recording assets (if applicable).

If goods do not match the specifications, they must be rejected and returned to the supplier. Payment must not be made.

In case of international shipment, Inspection Services can be contracted to trusted companies or organizations.